Our car rental
application addresses
the need to implement a
complete system that optimize current business processes and provide a single
integrated solution that covers all the aspects of the industry. The system
spans all areas of rental and lease management, including, but not limited to,
on line price quotations, reservations, rental/lease agreements handling,
invoicing, fleet management & control, customer relationship management, vehicle
maintenance and incident management. In addition, the solution will help you to
operate business efficiently in a process controlled environment and support all
employees to provide customers with high standards of customer services.
Moreover, the solution is equipped with enough tools to support top management
in planning and decision making to achieve short & long terms business
objectives. You will utilize the solution as a reliable back end to expand
globally and develop new market segments in different areas. The solution will
help you improve data entry efficiency, streamline business processes, eliminate
backlogs, enable “on demand” vehicles supply, optimize and schedule vehicle
maintenance, optimize fleet availability, reduce operational costs, optimize ROl
and increase customer satisfaction.
Equipped with powerful rate engine that automates the rate finding
process.
Our pricing
builder automates the process of pricing. It allows standard rates,
seasonal rates, outlets special rates, corporate special rates and other
policies to be implemented to confirm that rates issued comply with
company strategies.
Automate price quotation.
This is
controlled by the price builder module. And it means that the right
price for the right period for the right person for the right car group
with the right discount in the right period is automatically selected in
the opening of the RA.
Automate rental/lease calculation processing.
This is
totally automated and controlled by a very dynamic security system that
controls the in/out dates and KM, discounts, modifications, upgrading
and downgrading, etc…
Assign the correct rate using advanced predefined rate logic to optimize
the calculation of rental/lease charges according to rental/lease
location, rental/lease date, vehicle type, customer type, and
rental/lease length.
Totally
covered and automated by our price builder module.
Maintain consistent rates for customers (i.e., from customer history).
All rates
could be valid for all or a specific customer. Also the validity dates
could be open or limited for a specific period of time.
Grace time and late fee charges support.
Supported
Insurance and miscellaneous charges support.
PAI, CDW and
Theft Insurances are detailed in each rate, but off course not a
necessity. Miscellaneous charged are covered in each RA.
Support special rates for on line reservations, insurance and other
charges.
Supported –
Our web reservation module receives reservation dynamically into your
database where it would be handled whether automatically or waits for
verifications and approval.
Automated check on vehicle availability .
By a press
on special key you can get a list of available vehicles. You can also
see the status of vehicles, available periods, and expected returns
through our visual reservation sheet module. The module also helps CSRs
to process any desired operation (open – close – edit – delete) related
to RA, tickets, reservations from the same screen.
Rate optimization.
Valid
Reservation module can be customized to integrate with your website.
Can be
integrated to your website.
Identify different reservation types by different colors.
Valid
Support both vehicle type or vehicle specific reservations.
You can make
reservation for a car group or for a specific car. It also gives you a
mean to monitor all reservations that has no related cars.
You can open
a new RA from reservation where all previously entered data are
available so as to shorten the process of opening RA to 1 min. if there
are no amendments to reservations, and to provide customers with
reservation with a very fast and unique service.
Fast recall of customer history.
Available.
Besides, our system can prevent with security system, the opening of an
RA for black listed customers, customers with outstanding payments and
suspended customers (customers with any other temporary status that put
a specific customer on hold until further notice).
Commercial customers authorization process.
Supported
Invoice generation upon rental agreement conclusion.
Available
Agreements can be opened in one outlet and closed in another.
Supported
System generated rental agreements numbers.
To maintain
constant records and facilitate the audit process of each outlet's DBR
and daily cash.
Rental agreement notes & memo.
Supported
Real time vehicle availability.
Supported
Support vehicle change during the rental agreement duration.
With a very
dynamic Car Replacement module.
Multilingual agreements.
Arabic/English Interface.
The ability to open agreements for vehicle assigned to other outlets.
There are
two options available in the system. First All movement transactions are
made to cars available in the park of the outlet however it is assigned
to other outlets or not. The second option is limiting the opening of an
RA to the outlet that has the car assigned to it, where allowing the
opening of non-revenue tickets to transfer it to its related outlet.
Only one policy is applied for the purpose of maintaining and accurate
and reliable monitoring reports.
Our
automatic billing system provides you with the means you need to issue
accurate and in time Performa and final invoices.
Support combined/separate invoicing for corporate customers.
Available
The ability to include additional expenses such as fuel, damage, traffic
violation to the final invoice for both rent and lease or invoice them
separately.
Available
Support flexible methods of payments & pre billing statements
Available
and produce a daily cash report (DCR) for each shift and for a total
period.
Accounts receivable system with automatic deposits.
Available,
tracks the expected collections, due payment, each customer position. It
also totally integrates with the opening, extending, closing of RA as
well as deposits and refund made by each customer to provide the exact
status of receivables.
Petty cash management module.
Available
with total control over type off expenses allowed and categorized as
specified by accounting Department.
Fuel purchase support.
Supported
along with other car-cost related petty cash expenses
Separate daily transaction reports for each outlet.
DBR is there
for each outlet. And it shows all transactions even down payments for
reservations.
Report cash receipts, bank deposits & fund transfer to Headquarter.
Available
also the DCR.
Outlet complete business reports.
Each outlet
has its own reports to follow-up there own RAs status, fleet status,
due payment and collection status, etc.
Multi outlet support.
Unlimited
number of outlets support
Customize vehicle types, rates, agreements, invoices, approved credit
cards, payment method types, working hour for each outlet.
Triggers alerts to the appropriate employee or manager with exception
details.
The system
prevents any unauthorized actions like extra discounts, postponed
collection, unauthorized editing of RAs and financial documents.
However, Alerts like unauthorized discount requests, overdue collections
are all there for the middle and upper management to investigate reasons
for requests.
Insufficient deposits.
The system
controls the printing of RA unless sufficient deposit is collected
whether in cash or credit approvals. It also prevent the extension of RA
due dates unless the same case is applied.
Overdue vehicle.
Monitored
Overdue service.
Monitored
Unauthorized discount.
All
discounts above than assigned are controlled by a dynamic real-time
approval workflow.
Unauthorized vehicle upgrade.
No
unauthorized person can upgrade, however all upgrades are monitored.
Ensure no step is taken without completion of previous steps.
The cycle of
work flow is closed
Prevent bottlenecks.
yes
Prevent resource waste.
Optimize the
use of resources
Complete control on the approvals cycles.
Yes
Eliminate data re entity by automatically transferring information to
the appointment employee that can be approved or rejected with minimal
interaction.
